Terms of Service

For in-person classes with the Rasberry Chess Academy (RCA)

Parents Definition: In this document, Parents refers to legal parents or guardians of minors registering for any of Rasberry Chess Academy’s (RCA) in-person Chess Programs.”

Chess Program Definition: “Chess Program” refers to RCA’s on-campus and other in-person chess classes. It does not include online programs, social chess events (e.g., library chess or Girls’ Chess Night), or tournaments. Separate agreements/releases may be required for those events and will be provided at registration

Payment Obligations: Parents have an individual and joint obligation to pay all fees due under this Agreement. Parents acknowledge their responsibilities for paying tuition and other charges (such as late fees) for the Rasberry Chess LLC’s (RCA) Chess Program attendance is unconditional. The sole exception to Parents’ individual and joint obligation to pay all fees due under this Agreement is if RCA cancels a class due to RCA’s fault. In this event, individual class refunds or credits for future classes will be given to Parents. Parents’ failure to pay any amount when due pursuant to the terms of this Agreement, may result in the dismissal of the student from the Chess Program.

Payment Due Dates (IMPORTANT): Payments to RCA are due by the 1st of each month. Failure to pay by the 7th of any month will result in a $15 late fee added to the student’s tuition charge. After the 7th, no child will be allowed to join any future class until the full payment and late fee are paid. Failure to pay the month’s tuition and the late fee by the 14th of the month will cause your child to lose their spot in our chess class and the full month’s dues plus the late fee will still be owed by the Parents. 

Annual Commitment (IMPORTANT): Enrollment in RCA’s Chess Program is for the full academic year, beginning with the month of enrollment through May. Because most families continue from month to month, enrollment is assumed to continue unless written notice of cancellation is submitted. This avoids the need for monthly re-enrollment and helps keep the program running smoothly for everyone. Verbal or informal notice is not sufficient. Written notice must be submitted as described below.

Cancelation of Service (IMPORTANT): Failure to notify RCA in writing by the 25th of the previous month will result in a $30 late cancellation fee. If notification is not received by the 7th, a $15 late fee will be added. After the 14th, the full month’s tuition and $15 late fee will be owed.

Compliance With Class Host Rules: Parents agree that by entering into this Agreement, Parents and the student agree to accept and abide by the class host’s (school/church/university/other host’s) rules, regulations, policies, and standards expressed in the host’s current Parent Handbook (if applicable) and other documents. The host and RCA shall have the right to remove the Student for conduct that violates the host’s rules, regulations, policies, and standards, as determined in the sole and absolute discretion of the host.

Parent Contact Information (IMPORTANT): Parents are each required to keep their updated cell phone and email address on file with RCA. This information may be used for emergency contacts, standard communications, or other important purposes. If either Parent’s cell phone or email address changes, they must inform the RCA. Parents agree to respond promptly to all communications from RCA.

Pick-Up Times and Late Fees: Parents must pick up their child no later than 15 minutes after their chess class is scheduled to end unless specifically told a shorter or longer time is allowed in any particular instance. Parents will be charged $15 + $1 per minute for late pick-up after the 15 minute grace period has lapsed. This means if the class ends at 4 PM and pick-up happens at 4:30 PM, a $30 fee will be assessed ($15 initial fee + $1/minute late after 4:15 PM). This fee is due immediately and the parent’s child will not be allowed to return to class until payment has been made.

Disruption of Location Operations: Parents understand that RCA will follow a school, church, or other public entity closure if one is determined by the individual in charge of the class, location, or government. A closure could arise in circumstances including, but not limited to, any act of God (earthquake, hurricane, tornado, etc.), governmental action, or acts or threats of the following: terrorism, pandemic, natural disaster, riot, strike, lockdown, or any event beyond the entity’s reasonable control, or that makes performance inadvisable, impracticable, illegal or impossible. If an entity closure occurs, Parents understand that their obligations under this Agreement remain and will continue and that no portion of any tuition, fees, or other payments made by Parents or that are outstanding will be forgiven or refunded. Pro-rated refunds will be given if entity closures last for any more than one month in length.

Media Permissions Disclaimer: By enrolling in the Chess Program, you acknowledge that photos, video, or audio may be recorded during class. You grant RCA permission to use your child’s name, image, voice, and participation in connection with promotional materials, unless you request an exemption within a reasonable time before the class term begins.

Total Agreement of the Parties and Choice of Law Provision: This Agreement constitutes the full and complete agreement between Parents and RCA. No agreement shall alter any provision of this Agreement unless Parents and RCA agree in writing. This Agreement is an integrated writing and any prior oral or written agreements between RCA and Parents are extinguished. Parents and RCA agree that this Agreement shall be interpreted and governed by the laws of the State of Alabama, and that Montgomery County shall be the venue for resolution of all disputes.

By checking the “I AGREE” box during registration, I confirm that I have read and accepted all terms and conditions of this Agreement. I understand that I am legally responsible for payment and other obligations, and that typing my name is the legal equivalent of my signature. Enrollment is subject to availability and is not confirmed until I receive written confirmation from RCA.